Using Help

The help facility has been included in the Windowsoperating system since Windows 95, the help files are installed as part of the installation. Over the years the help facility has been upgrade to take advantage of internet access so Microsoft’s knowledge base can be included in the searched for topics. Use the buttons below to navigate through the lesson To access help click the start button then Help and support The Help and Support center window opens Note to the left hand side pick a help topic listing topics in groups, also the search facility. In this search box you can type in single words or phrases to search for. E.g. the phrase “place icons on desktop” Click the green arrow next to this box to search for the relevant topic. The window changes to show the relevant topics that have been found, the results show 5 matches found in the full text search. No results in suggested topics and because no internet connection was available none from the Microsoft knowledge base. Click on any of these results to view the complete topic, note that words within the search are highlighted. In order to do a more complete search select index from the top toolbar and type in the word “icons” As the word is being typed the index will automatically scroll to the word and all topics containing the relevant word will be displayed. Double click the topic to be viewed The information is now displayed in the right handpane Any related topics can be accessed by clicking on Related Topics at the bottom of the page. All related topics will be displayed. Other toolbar icons: Favourites: store previous topics for easy access History: a list of previously read help topics, in case you need to revisit a topic Support: if an internet connection is available, allows access to Microsoft knowledgebase and forums

How to store data

Storing Data on External Devices. A popular method of storing data is via external media such as external hard drives or memory sticks. These are usually attached via the USB port which is found at the back of most machines. Use the buttons below to navigate through the lesson 1. Now double click on “My Computer” 2. Once the external drive is connected via the USB port it will appear as a “Removable Disk” under the “Devices with Removable Storage” view. 3. Go back into the “Data” folder in the “C Drive” 4. Right click the “Test” file and select “Copy” and click “Back” 5. Click “Back” again 6. Double click on the “Removable Disk” 7. As before, right click within the window pane and select “Paste” 8. The “test” file is now stored on the external drive

How To Do A System Backup

How To Back Up Data to External Devices Backing up is the process of making extra copies of important information (e.g. accounts data) which may be stored on your computer. Data is usually stored away from the computer for extra security – this can either be to CD, Floppy Disk, external hard drives, memory sticks or other devices. Use the buttons below to navigate through the lesson 1. To back-up the “My Documents” folder, first click“Start” 2. Then select “Accessories” – “System Tools” – thenchoose “Backup” 3. The “Backup Utility” begins to load 4. The “Backup or Restore Wizard” appears, and then click “Next” 5. Choose “Back up files and settings” and click “Next” 6. Select “My Documents and Settings” and click “Next” 7. Click on “Browse” to find a location to save the backup. Click “Next” 8. Click on the arrow to bring up the drop down menu and select “CD Drive (F)” 9. Once selected rename in the “File name” field to “Friday’s Backup” and click “Save” 10. Click “Next” 11. For demonstration purposes choose the “Local Disk (E)” to save the backup to and click “Save” 12. Click “Next” 13. Click “Finish” to complete the back up wizard 14. The backup is now in progress 15. The time left and size can be seen in the fields shown 16. Once the backup is complete a report can be viewed by Clicking “Report” 17. This report can now be saved or printed for a more detailed view 18. Then click “Close” and double click “My Computer” 19. Select and double click “Local Disk (E)” 20. Here “Fridays Backup” can be saved by burningto CD using the built in CD burning utility on Windows XP 21. Right click on “Fridays Backup” and select “SendTo” and choose “CD Drive (F)” to burn to CD 22. The files are then copied to the CD writing utility 23. Once the files are copied click on “Write these files to CD” on the side bar 24. The “CD Writing Wizard will appear” and click “Next” 25. The file is now in the process of being burnt to disk 26. Once complete click “Finish” 27. Once complete, to check the data is on the disk, double click “My Computer” and right click on “CD-RW” 28. Select “Open” 29. The file “Fridays Backup” can now be viewed onthe CD 30. If the CD is Re-Writeable the disk can be re-usedby erasing the data by selecting “Erase this CD-RW” in the side bar 31. The “CD Writing Wizard” will appear and click “Next” 32. The data is now in the process of being erased from the disk 33. Once complete click “Finish”

Storing Data On The Local Drive

Storing Data on the C: Drive Data (files, folders pictures music etc) can be stored in various ways either on the PC itself or on various forms of external media such as CD’s, floppy disks or memory cards. In the following section we will demonstrate how to store data using various methods. Use the buttons below to navigate through the lesson 1. Firstly double click, “My Computer” 2. Select “C Drive” by double clicking 3. Once in the “C Drive” a new folder will be createdby selecting “Make a new folder” on the side bar. 4. Click on “Rename the folder” on the side bar 5. The folder is now renamed “Data” 6. Open the “Data” folder by double clicking 7. Within the data folder right-click and a side menu will appear, then select “New” and next choose “Text Document” 8. As before, select “Rename the file” and type in “test” 9. Next double click on the file and type in some information 10. On completion, close the file and you will be prompted to “save the changes” – then select “Yes” 11. The file “test” is now created and stored in the “Data” folder 12. Once back in the “C Drive” we shall create another folder in a different way- Right-Click in an area of space on the right window pane. 13. Click “New”, next click “Folder” 14. Right-click on the “New folder” and click “Rename” on the pop-up menu 15. Next rename the new folder to “Accounts” and double click the “Data” folder 16. Once in the “Data” folder, right click on the “Test” file and click “Cut” 17. Click “Back” 18. Go into the “Accounts” folder and right-click in the right window pane and select “Paste” from the pop-up menu 19. The “test” folder is now moved to and stored in the “Accounts” folder. 20. There are various ways of moving files between folder to folder, next we shall open up the “Data” folder again this time leaving the “Accounts” folder open 21. Then left click on the “Test” file keeping your finger pressed on the left button, we shall now move the file from the “Accounts” folder to the “Data” folder releasing the button once above the “Data” folder – This is called “Drag & Drop” 22. The process is now complete.